What are the steps in organizing a wedding?

You’re engaged, overjoyed, and can’t wait to start planning. But you realize… you don’t know where to start. If you’re facing this dilemma too, this article should give you an answer to the question “what are the steps to take when planning a wedding?”.

Do I need an event planner?

Wedding planning can be a stressful process. And your wedding should be a time of joy, not a source of worry. That’s why it can be a good idea to hire an event planner to make sure your special day turns out the way you want it to. The main reasons why you should work with such a specialist are as follows:
– help you stick to your budget
– save time
– reduce the stress associated with planning
– they already know the suppliers and can recommend the best ones
– their experience helps manage problems that may arise along the way.

If you want to learn more about why you should hire an event planner, check out this article: 6 reasons why you should call an event planner

What are the steps to follow when organizing a wedding?

Whether you use an event planner, or do the planning yourself, it’s important to know the steps:

1. Establishing the budget
It’s important to establish your budget at the outset and allocate it as wisely as possible to the reception, flowers and decor, photo-video services, attire, music and other smaller costs.

For tips on budgeting see this article: 8 tips on the budget for the wedding

2. Setting priorities
When planning a wedding there will be some compromises. Whether these relate to the budget, how you and your partner combine your preferences or the requirements of certain guests, it’s important to establish your priorities up front. In other words, which aspects you can’t give up and which are less important, where you can still negotiate.

3. Setting the date

The first step in actually organizing the event is to set the date. Before looking for a location or contacting suppliers, you need to know the date you are checking their availability.

4. Choosing the style
It’s also a good idea to think about what you want your wedding decor to look like before deciding on a location. However, the style will also be influenced by the budget you have chosen.

For more inspiration, you can also check out our portfolio and the Pinterest boards.

5. Guest List
A final step before choosing the location is to draw up the guest list. It’s important to know the capacity you need in the event space.

6. Finding the venue
Now that you have the necessary details, you can search for the location. First, you need to decide whether you want to have your wedding in your home town, out of town or even in another country. Then, depending on the season in which you set the date, whether the event will take place outside or inside. Finally, taking into account the style, budget, and capacity required, you can choose the venue for your special day.

7. Sending invitations

Official invitations can be sent 2-3 months before the event, but we recommend that you announce your invitations first by phone or through a save the date once you know the date and location.

8. Contacting suppliers
The most extensive part of the organization is contacting suppliers. This is where all the parts of your budget come in: food, drinks, flowers, logistics, photo-video services, music, transport, etc.

9. Buying your wedding dress and suit
When choosing outfits you should always bear in mind that adjustments to the dress or suit may still be necessary. That’s why it’s best to choose them well in advance.

10. Establishing transport and accommodation details (if necessary)
Depending on the venue you choose, some guests who do not live in the same city may need transportation and accommodation.

11. Establishing the legal aspects
Finally, don’t forget about legal aspects such as the marriage certificate.

Organizing a wedding is not an easy process, but it is certainly a beautiful one. Of course, the most important moment is the wedding day, but the road there is also filled with priceless memories and smiles with the person you choose to spend the rest of your life with. And you can best enjoy the organization when you have a specialist by your side. To find out more details or to receive a personalized offer you can contact us using the form.